Information for Participants

Symposium Etiquette

As participants, you are encouraged to:

  • Wear professional/business attire.
  • Come prepared, which means poster presenters should arrive with their posters and foam boards at least 30 minutes early for registration and set up, and oral presenters should have their presentation files (if applicable) on a USB flash drive.
  • Arrive early to oral presentation sessions, especially if presenting.
  • Remain for the entirety of a presentation session.
  • Wait until students are finished delivering presentations (or are in between presentations) before entering or exiting a session room.
  • Visit Griffis Hall prior to the Symposium, in order to get a feel for the building.
  • Students presenting posters are required to stay with their poster for the entirety of their scheduled session and must be available to the judges to discuss research and answer questions in order to be eligible for prizes.
  • Poster presenters may display posters, but not be physically present during the event. Those who are unable to be physically present will not be eligible for prizes. An entry from must still be completed to display a poster.
  • If you are registered for the symposium, but are no longer able to attend, please notify the Office of Undergraduate Research at the Shackouls Honors College.
  • Email Katelyn Wright at with any questions about preparing for the Symposium.

Information For Poster Presenters

Preparing your poster

Your poster:

  • Should be no larger than 40 inches x 32 inches.
  • Should be attached on a foam board and ready to display on the provided easels.

PLEASE NOTE: The Shackouls Honors College does not provide foam board for mounting posters. You should check with your department for reusable boards or purchase foam board at Chalet or other framing shops. You do not need to pay for mounting, you may clip or tack your poster to the foam board.

Tips for designing your poster

The Digital Media Center at the Mitchell Memorial Library can provide help for the design and printing of your poster. They hold workshops each semester on how to design presentation posters and will print your posters on their large format printer.

Design Help Online

Design Help Workshops

Printing your poster

The best on-campus option (and usually the most cost-effective) for large-format poster printing is the Mitchell Memorial Library.

  • Submit design to be printed no less than 3 days (Monday-Friday) before you need it.
  • Library printing starts at $7.50 per linear foot.

Additional locations near campus include:

  • Prographics
  • Chalet
  • Copy Cow

On Symposium day

Arrive at Griffis Hall with poster, foam display board, and your own clips and/or tacks. Check-in at the registration table located on the first floor in Griffis Hall at least 30 minutes before your scheduled session. At registration, you will receive your name tag, project number, and the location of your display easel. Have your poster completely set up by the start of your session time.

You will present your poster to during your scheduled session time. Presenters are asked to remain at their posters for the entire session. You should be prepared with a two to three minute summary for visitors and judges using your poster as a visual guide. Additional questions may be asked.

Once your scheduled poster session comes to a close, you are responsible for removing your poster and foam board from the easel before the next scheduled session or the Awards Ceremony, which will take place in the Griffis Hall Forum (Room 401).

Posters left behind will be available for pick up the following week in the Shackouls Honors College Office (Room 210).

Information For Oral Presentation Presenters

Oral presentation format

All oral presentations will take place in the Griffis Hall Forum (Room 401). Your presentation:

  • Should be ten minutes in length. There will be an additional three minutes for Q&A.
  • Should be geared toward a non-field expert.
  • May be accompanied by a visual slide show and/or handout for the audience.
  • May include a live demonstration or performance.

Technology for your oral presentation

In the Forum, the following technology will be available:

  • A Windows 7 computer with access to the internet, Microsoft Office (Word, PowerPoint, etc.), and Adobe Reader.
  • A projector and screen
  • Speaker system

It is recommended to use two methods to save your presentation (USB flash drive, email, etc.). If you plan to use PowerPoint, it is advised to test your slide show before the presentation day. If you would like to make an appointment to test run your presentation before the Symposium or you believe you belive you have additional special requirements, you can contact Katelyn Wright at for approval. A test run will need to be scheduled well in advance and are not guaranteed.

You may not use your own laptop.

On Symposium day

Arrive for registration at Griffis Hall to check-in at least 30 minutes before your scheduled presentation session. You will receive your scheduled presentation time a week before the Symposium. You should arrive to the presentation room at least 15 minutes prior to your scheduled time.